How To Create An Editorial Calendar For Content Marketing With These 22 Tips


28 Mar, 2024



The implementation of an effective content marketing strategy is essential to the development of any viable business plan. Effective content not only contributes to growth but also plays an important role in audience engagement. It enables marketers everywhere to connect with and interact with their consumers in a way that delivers value and demonstrates an organization's level of knowledge.

"Content is king" is a phrase you have probably heard or read. To be honest, it is right. Your company brings in customers, many of whom have the potential to become actual customers if you post high-quality content. However, in order to accomplish this, you will need to coordinate your efforts, which can be done with the assistance of an editorial calendar.

The core of any effective plan for content marketing is typically an editorial calendar that brings together all of the various aspects of content marketing. Not only does it lay out what is anticipated within a specified amount of time, but it also gives you the opportunity to devise a strategy for achieving all of the content-related goals you have set for yourself. When you think about it before, you can ensure that each type of content you intend to include in your efforts is accounted for. Even though everyone is aware of how important a content calendar is, it still takes a fair amount of work to create one capable of driving your complete content marketing strategy.

You must be curious at this point about what an editorial calendar is and how to make an editorial calendar for your use or the use of your organization. The answers to these questions and others will be provided by our content marketing experts in this blog.

Let's get started!

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What Is An Editorial Calendar In Marketing?

An editorial content calendar will predefine tasks such as editing or creating a blog, uploading the blog online, and other similar activities, which will assist in making the process of branding easier. In addition, when your content publishing plan is planned and structured, it will resonate effectively with your audience and the search engine you use. In conclusion, developing an editorial calendar is critical to the achievement of your goals for your digital marketing strategy.

Difference Between A Content Calendar and an Editorial Calendar

Before we get into the specifics of our content calendar advice, it is necessary first to discuss what a content calendar is. In its most basic form, an editorial content calendar is a tracking system for every piece of content you produce. Typically, content calendars will include both the content that is already live on your site as well as the content that is scheduled to be live over the next day or week.

An editorial calendar, on the other hand, reveals a more comprehensive picture than a content calendar does. Editorial calendars often provide a monthly or yearly overview of content marketing strategies and plans. This allows them the ability to draw attention to wider material themes, plans, or possibilities.

The following are some examples of the many different types of content that may be included in a content calendar:

types of content

Benefits of creating a Content Calendar

An editorial content calendar is capable of being of great assistance for a variety of reasons. The use of a content calendar comes with many advantages, the most important of which are the following:

1. Efficiently optimizing your content

A content calendar has the capability of including essential SEO services. This might be a target keyword phrase, a proposed SEO title, or some other piece of information for optimizing a work. The writing and publishing processes can both benefit from these particulars. In addition, you can place each piece of content you produce so that it performs well in terms of search, ranks, and traffic.

2. Keeping your team on the same page

If everyone on your crew is working from and referencing the same content calendar, your writers, sales associates, marketing professionals, managers, and other staff members can coordinate their efforts.

3. Developing subjects for future content

Your editorial content calendar can provide you with a bird's-eye view of the repeating themes in your content. This can be helpful when you are cultivating topics for future content. In addition, it helps emphasize the progression of the tale you are narrating for your brand. By understanding these themes and your brand's history, you can gain the perspective necessary to plan for future content efficiently. It can also be helpful in terms of scheduling material, making it easy to determine when the optimum moment is to expose particular pieces of the story behind your business.

4. Consistent Tone and Message

Making sure that all of your digital marketing initiatives share the same tone and message throughout the entire process. Utilizing a content calendar makes it much simpler to keep track of and organize your material. In addition, your content calendar may help you retain the beat of the content drum across your content platforms, including social media platforms, email campaigns, blogs, visual material, and more. And this is vital when it comes to generating and keeping a consistent and relevant message for your brand throughout each and every piece of content, as well as across any platform or channel your content is published on.

Tips On How To Create An Editorial Calendar

Let's learn how to make a content calendar, now that you have a basic understanding of what a content marketing editorial calendar is and the advantages that come with using one.

For this reason, we have compiled a list of 22 invaluable tips that will assist you in maintaining a steady publishing schedule.

1. To get started, you should establish a systematic publishing process

Create a standard operating procedure (SOP) for your team to follow when it comes to the process of publishing and developing content. This is a very crucial initial step that you need to take since it will assist you in determining the precise items that need to be included in your content calendar.

In addition, it may reveal other pertinent details, such as who will be in charge of maintaining the calendar's accuracy and where the calendar should be stored (so the right people all have access to it at any point).

Discuss with your team the method or processes they currently use to develop and publish content. Ask them what components might be redundant, where they see inefficiencies, and other questions. This can assist you in improving your publishing and content marketing procedures while simultaneously gaining the support of your team for the new formal process that you are putting into place.

2. Outline the purpose of your objective

The first thing you should do when planning out your editorial calendar is to consider your business goals. As soon as this is determined, you will have a schedule that has been strategically constructed, which will enable you to maintain control over your content marketing process effortlessly.

Getting clear on what you want to accomplish at the outset of the process will make it easier for you to build a schedule. 

You can have a variety of goals, including the following:

Outline the purpose

To put it another way, and in the simplest words possible, precisely identifying the purpose is the driving force behind both the content and the digital identity.

3. Determine which format works best for your process and your team

Several different file formats and hosting services may be used to create an editorial calendar. They can inhabit either static or dynamic environments (like on a desktop or online). It will become clear, based on the dynamics of your team and the processes it uses, which format and platform are the most suitable.

For instance, you can establish your content calendar by using Excel spreadsheets. These spreadsheets can have multiple tabs for the various sorts of material you plan to publish. If you are still determining which choice will benefit your team, you should conduct a trial run with many distinct formats.

4. Determine how often publications will be made

You are not required to post new content on a daily basis; rather, you should select how frequently you will publish new information. With the assistance of a publishing calendar, which allows you to record the actions that take place on any given day, this is easy to complete.

It is necessary for you to readjust your expectations in accordance with the frequency with which you post content online. Even though you need more than just publishing once a week, you should create content on alternating days and interact with the people that follow your site.

You can better understand your audience's preferences by delving into your analytics. The frequency at which you should publish can be determined by using this information. Always remember to maintain consistency and adapt your schedule to accommodate your target demographic and your company's goals easily.

5. Come up with other ideas

When you want to develop a content calendar that is highly productive and efficient, you will have to fill the empty areas, which can be challenging. Therefore, you will need to engage in creative thinking and come up with original and one-of-a-kind ideas to do this with the least effort.

When coming up with concepts for your content calendar, make sure to keep your target demographic and the specific area of interest in mind at all times. You can open a separate spreadsheet during the brainstorming session and add new ideas as they come to mind.Social Media Calender

Additionally, you should consider classifying the different types of material you have published, such as long blog pieces, short blog posts, social posts, videos, and infographics. Because of this, you won't run the risk of your audience losing interest in what you have to say if all you do is share the same kind of information over and over again. In fact, web designing services can also be availed if you need some assistance with strategies.

6. Include different types of material that are currently being developed

Your content schedule can include various types of material, including but not limited to blogs, articles, email campaigns, social media postings, and infographics. You can also incorporate or track plans for new forms of content to add to your existing content marketing efforts. This will help you expand your content offering.

For example, if you are currently writing and want to start promoting your blog on social media, you should keep track of these goals on your content calendar!

Establish a target date by which each new piece of content must be added to your content calendar, as well as any new content plans. Setting due dates can be an efficient method for keeping on track and ensuring that new content plan implementation takes place. As your team moves forward, it is also helpful to ensure that new content-related processes are completely incorporated into your team's standard operating procedures for writing and publishing.

7. Be sure you provide the appropriate details

It is essential for any company to have a content publishing calendar that is both comprehensive and exact. As a result, it is absolutely necessary to include every necessary detail concerning the content and its publication on the calendar.

You can include information such as the date of the post, the type of post, the writer's detail, and so on. The entire publication process will be simplified as a result of all of this information.

Also, ensure that there isn't too much information packed into it. Instead, focus on mentioning only the most important information that will have an effect on your publication schedule. It becomes difficult to choose the appropriate activity for any given day or time when the calendar is overbooked.

8. Prioritize the research of the keywords

We all want to get things right on the first go, yet publishing content is a chore that is difficult and requires a lot of effort. A content calendar is one of the most important factors in successfully reaching this goal.

In order to accomplish this goal, you will need to optimize your SEO efforts to rank higher in search engines. Therefore, conducting keyword research before writing and documenting any long-tail keywords you plan to employ in your content is essential. Keywords can not only improve your rankings but also provide a wealth of ideas for the material you should publish.

Therefore, you should list the keywords in advance while creating your calendar. This will prevent you from getting into trouble and spending time collecting them from somewhere else. To accomplish this, make use of several tools that assist in selecting appropriate keywords for your company.

9. Select the appropriate file format

Your editorial calendar can be designed in a number of different ways. You can use a spreadsheet or a Google sheet to create and update one at your convenience. It is entirely dependent on how convenient it is for you and your staff.

It is crucial to select the appropriate one since it provides you and your team with an interface that is simple to use and straightforward navigation. In addition, you can monitor the activities of the whole team. You also can keep a record of the amount of user engagement in your format.

This can be accomplished using a spreadsheet, but there are also a number of automated tools that perform the same function. If you decide to go with an automated tool, pick one that your firm will utilize for its implementation and that delivers the functionality or interface it requires the most.

10. Design a Content Cycle

Having a marketing calendar alleviates the stress associated with branding and assists in the process of streamlining the content cycle. On the other hand, if you have a set content cycle that specifies the type of content you want to publish, when it is to be uploaded, and who the writer is, the converse is also true: you may publish whatever you want, whenever you want, and whoever you want to write it.

If you have the answers to all of these questions, then you will be able to create a marketing schedule that is even more effective. Because of this, you will have an easier time marking these facts on it, which will, in turn, increase its efficiency.

When you have multiple authors, editors, and publishers working for you, it is critical to have a content cycle in place. They can boost their productivity and efficiency by maintaining intelligent connection cycles.

11. Pick a specific person to focus on

Having an editorial calendar can benefit your company, but it also comes with its fair share of difficulties. For instance, when numerous people are responsible for managing the calendar, it can be challenging to determine who made the modifications and why they were done.

It is, therefore, preferable to assign the responsibility of managing the calendar to only one person in order to circumvent this challenge and ensure that the process as a whole runs smoothly.

Choose someone who takes the initiative and maintains frequent and open communication with the rest of the team. Additionally, in order to fulfill this position in the most effective manner possible, they need to be current on the most recent changes in the market. 

12. Monitor the progress of each piece of content

Your content calendar should record the dates on which certain pieces of content are made available to your audience. However, this does not have to be the only "status" that is kept track of. You may also choose to provide interim due dates that ultimately lead up to the publishing benchmark.

For instance, you could provide due dates for each team member to step in and do something to prepare your material for posting. This might be done in the form of a calendar. These dates can refer to when the initial draft is due, when the final document is due when the graphics related to the project are due, and so on.

13. Don\\\\\\\'t be rigid about it

When developing an editorial calendar, it is important to ensure that it is adaptable and contains a manageable number of obligations. Always leave room in your schedule for any additional work or adjustments that may come up during the publishing process.

Even though it's beneficial to maintain a continual flow of "evergreen" content ideas, there's a chance that you'll need to produce content that's relevant to more recent developments. Your credibility in your profession will increase proportion to the ease with which you can adapt to developments of this nature.

You are not required to stick to themes that have been decided in advance. Instead, make room for the possibility of change. You shouldn't be hesitant to add items that come to mind in the spur of the moment to your calendar. Being adaptable is all that is required of you.

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14. Update regularly

Simply planning the editorial calendar is not the end of the process because as your company expands, your marketing strategy will also need to develop in order to keep up with it. To accomplish this, you will also need to keep your editorial calendar.

It is essential to remember that the earlier you arrange your material, the more beneficial it will be for the people consuming it. Bear in mind that the ebb and flow of your industry can affect how you plan for the future. As a result of this, you should always have a backup plan as well.

In addition to this, you should incorporate a feedback loop for your team members so they can point out the necessary adjustments. When you and the rest of your team have reached a consistent state, you will need to adjust the daily status in the calendar. Because of all of this, publishing and editing your material is a breeze.

15. Track engagement

Until this point, we have shown how a content calendar may be a very useful tool for the beginning stages of content production and publishing. In other words, we've demonstrated how the planning processes for your content team may be simplified with the help of a content calendar.

However, content calendars are useful for more than just planning purposes alone. They are also useful for tracking back-end data, such as the return on investment (ROI) of each piece of content you produce. You'll have a better idea of what works and what doesn't if you incorporate data on engagement and other backend metrics into your content calendar.

You also develop an understanding of the kinds of themes, genres, and publication platforms, producing the most successful results. And it can help you hone and strengthen your content marketing techniques.

Establish a regular timetable for conducting engagement research on your previously published material. This evaluation is a wonderful method to keep your finger on the pulse of your content marketing efforts. A good habit of getting into would be to conduct it weekly or monthly. This helps you avoid wasting resources on content that isn't working or providing the outcomes you're looking for, which is helpful.

16. Initially, keep things as simple as possible

As soon as you get started on the process of creating a content calendar, the process will swiftly snowball as more and more information, tasks, and so on are included. Therefore, let's begin with the fundamentals. After the foundation has been established, the subsequent steps consist of gradually incorporating the more intricate components or capabilities.

Instructing your team to work with and from the calendar can be greatly aided by paying attention to this detail. It also has the potential to be the most important factor in keeping a unified content team. Determine the order of importance for the items you wish to be tracked by your content calendar. Make it a priority to keep your team informed about any new events that are added to the calendar as they are added. You may even consider holding a specialized training session to ensure that everyone is aware of the most recent changes.

17. As your company grows and changes, you should revisit your content calendar

What is successful right now might not be successful in three months or at some point in the future.

Your company might evolve over time, and fresh software and technologies might become accessible throughout that period. Therefore, make it a habit to conduct routine audits of the features and capabilities of your content calendar.

Create a reminder for yourself in the form of a task or an alert to complete this evaluation. Consider checking in with your team to find out what aspects of the schedule are working for them and what is not. Your employees might be aware of new or different software, techniques, or other things that could benefit your content, your company, and the audience you are trying to reach.

18. Provide connections to previously published works

After publishing your material, you should update your content calendar with links to the live pieces.

These links might prove to be useful resources in the future. They will make it simple for you and your team to locate any piece of material that you have previously released. When you interlink your material, they can also help improve the effectiveness of your SEO efforts.

19. Monitor the posts made by visitors

Our conversation around the content calendar primarily centered on the material your team produces for your brand. But you should also add the material that your visitors to your calendar generated if you have guests who write articles for you.

This might be anything from postings, contests, or quizzes in which your audience participates to articles authored by your colleagues. In addition, it is possible to add testimonials (or other content) provided by your current or previous customers.

20. Have No Fear of Adapting to New Circumstances

When you are clear about the objectives of your content calendar, it is simple to identify the types of content contributing significantly to achieving those goals. If you see that anything isn't working as it should, make adjustments so that you can get closer to achieving your content objectives. Before beginning work on your schedule, ensure that you have a plan to follow and that you will adhere to it for a sufficient amount of time to evaluate its efficacy. Feel free to make adjustments if you are not making progress toward your objectives.

21. Cater the Content to the Specific Needs of Each Audience

Depending on the nature of your company, you might cater to multiple audiences, each of which has unique preferences and patterns of use. Therefore, your material must have something that will appeal to everyone. If your company caters to more than one distinct demographic of consumers, you should modify each piece of content to appeal to a single population. By doing so, you are ensuring that your material is as relevant as is humanly feasible, and the consumer will have an easier time understanding the value that it holds for them. Using paid social media, you can take this contextualized messaging one step further by building various targeted groups for each demographic.

22. Update Old Content

In addition to original and up-to-date content, your content schedule should include some space for reusing or upgrading existing material. Use the purchasing behaviors of your present clients and any other habits they may have as a basis for part of your content calendar. If your audience is interested in a particular subject area, you should focus more of your writing on that subject. Carry out the same steps with your best-selling items if you have any. Devote some time on your calendar to revising and updating previously posted content.


1. What is an editorial calendar in marketing?

Publishers, businesses, and bloggers all utilize a tool called an editorial calendar to organize the creation, distribution, and promotion of content across various social media platforms. These channels include blogs, email newsletters, social media, and print publications.

2. What should be included in a marketing content calendar?

For instance, a marketing calendar may specify the beginning and ending dates of a social media campaign, the anticipated publication dates of blog posts, or the planned promotional events surrounding a new product introduction.

3. What is the difference between an editorial and a content calendar?

Team leaders make use of content calendars in order to better manage day-to-day operations and ensure that everyone stays on track. On the other hand, editorial calendars are tools that may be utilized in either an internal or external setting to communicate forthcoming content themes and plans.

4. How can I make a calendar for my content marketing efforts?

  • Establish your objective
  • Create a template for the calendar to use as a guide
  • Pick the channels 
  • Include your own original stuff
  • Be sure to always have access to evergreen content
  • Make effective use of the material presented previously
  • Determine how often you will publish and how much time you will allot for each step

Key Takeaways

It doesn't matter what industry your company operates in; an efficient content marketing plan is necessary to communicate successfully with your target demographic. In addition, a content schedule is essential if you want your material to nurture the effects you want to see as a result. You may improve the likelihood that your content marketing strategy will be successful if you organize your efforts into a unified and well-thought-out editorial calendar for content marketing and incorporate some of the recommendations shown here when you begin to construct it.

We hope that the advice presented here will be of assistance to you as you work on developing your editorial calendar. Including an editorial schedule in your business or blog will be beneficial to you in the long run.

By arranging everything based on the timeline and being completely aware of who you are and who you want to target, a calendar enables you to ensure that your articles are relevant and informative. So don't wait any longer; start working on your editorial calendar immediately, and you'll be well on your way to success in no time.

Reach out to our content marketing experts at Janbask Digital Design if you need any assistance.

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Lane ClarkPhoenix RobinsonSimon MartinezBryan GarciaBradley Thompso Recent comment authors
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Bradley Thompso

Great suggestions for creating an editorial calendar


Bryan Garcia

Definitely some amazing tips


Simon Martinez

I will for sure use these strategies in my projects


Phoenix Robinson

Thanks for sharing such insightful information.


Lane Clark

Nice blog

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